How to add a printer to a Mac

Whether you’ve just bought your first Mac or found a good deal on a printer, you’re going to want to connect the two. Printing PDFs, images, or documents from Mac is easy, but as long as you don’t add a printer, you’re in deep trouble.

Make sure to follow your printer’s instructions for any necessary setup before adding it to your Mac, such as connecting it to your local network or setting up Bluetooth. When you’re ready, here’s how to add a printer to a Mac.

How to add a printer to a Mac

Like most settings on MacOS, you will find those to add a printer in System Preferences. Click it Apple icon and selection System Preferences, or click on the System Preferences icon in your Dock.

On the main screen, open Printers and scanners. You will see all connected printers listed on the left. So if you plug a USB printer into your Mac, you should already see it listed and ready to use. If you don’t see the printer you need, click the button plus sign at the bottom of the list to add it.

You can then add a Wi-Fi or Bluetooth printer, a network printer using its IP address, or a printer connected to Windows.

Add a Wi-Fi or Bluetooth printer

If you have a printer connected to your home network or via Bluetooth, you can add it to your list by choosing the Fault tab at the top of the Add printer the window.

Choose the printer from the list or use the To look for box at the top to locate it. Enter a name and optionally a location for the printer. Select the Use drop-down list to choose the software for your printer or choose Select software to find it in the list. Finally, click on Add.

Add a network printer with its IP address

If you have a network printer but it does not appear in the list of available options, you can add it using its IP address. Select the IP tab at the top of the Add printer the window.

Enter the following information for the printer:

  • Address: Enter the printer’s IP address or host name.
  • Protocol: Choose the protocol supported by your printer, such as AirPrint, Internet Printing Protocol, or other option.
  • Waiting line: If you have a queue name for your printer, enter it here. If not, consult your network administrator or leave this field blank.

As with the above printer types, enter a name and (optionally) a location, then choose the software from the Use drop-down list and click Add.

Add a connected printer to Windows

If you plan to use a printer connected to a Windows computer, make sure the printer is set up for sharing. Obtain the name of the workgroup as well as the username and password if necessary. Then choose the the Windows tab at the top of the Add printer the window.

To select Work group on the left, and then click the corresponding name on the right for the print server. If prompted, enter the username and password. Enter a name, optionally add a location, then choose the correct software in the Use the drop-down list. Click on Add.

Complete printer setup

Once you have successfully added your printer to the list, it should be ready to use. You can, however, adjust more parameters if you wish.

To set the default printer and paper size, use the drop-down lists at the bottom of the Printers and scanners the window.

For additional settings, double-click the printer in the list, then click Settings. You can view options for checking supplies levels, using generic printer features, and accessing the printer web page. The settings may vary depending on your specific printer.

If you also own one of Apple’s mobile devices, find out how to print also from your iPhone or iPad!

Editor’s recommendations

Comments are closed.